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DEVONthink Pro Office 2.11.2
DEVONthink Pro Office is a knowledge base, information manager, and much more. In today's world, everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files, and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you need a second brain just to keep your digital life straight.
DEVONthink is the solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs, or even multimedia files. Boasting a refined artificial intelligence, DEVONthink is exceedingly flexible and adapts to your personal needs. And if the files are not digital yet, digitize them with DEVONthink Pro Office.
Use it as your document repository, your filing cabinet, your email archive, or your project organizer; DEVONthink can do it all. You can even collect and organize data from the Web for your own use, enrich it with sound and movie files from your hard drive, and then export the finished product as a Web site or to an Apple Pages document to print, should you so desire. Or copy the content to your iPod! The possibilities are only as limited as your imagination.
DEVONthink Professional Office extends DEVONthink Pro with three additional modules: Pro-grade email archiving, paper capture including optical character recognition, and integrated Web sharing (search only.)
What's New:
Version 2.11:This release brings an exciting new improvement to sync: push notifications. When you make changes to your databases on Mac or mobile, a notification will be sent to other devices you are syncing. This decreases the amount of time before changes are downloaded. Also in this release, changing an encryption key for a sync location will prompt you what to do if you have already synced to it. Support for JSON RSS feeds has been added. Dragging and dropping text selections will include the reference URL of the file the text is dragged from. Some minor cosmetic adjustments have been made to the interface. And, as we always deliver, performance and stability has been improved.
NEW
- Added commands Set Title, Set Author, Set Subject, and Add Tag to the contextual menu of the preview when entering metadata after OCR has been performed.
- Added support for JSON RSS feeds.
- Push notifications are now used to notify synchronized devices of changes available for immediate download. For syncing with your iOS device, DEVONthink To Go 2.7 is required. On the Mac macOS Sierra is also required.
- Added an alert to clean the sync store after changing the encryption key on a sync location.
Improved
- Renamed Go > Workspace > Update to Update (…). The last used workspace is now updated.
- Preferences > General > Always open groups in a new window has been renamed to Double-click opens groups in a new window.
- Custom icons on formatted notes and web archives are retained after changes are saved.
- The URL field of imported and indexed files will now only use downloadable URLs, like web page addresses, imported from the files' metadata.
- When dragging or copying selections from plain or rich text documents, the reference URL of the record is included. Note: The use of the reference URL is up to the receiving application.
- Improved reliability when using Spotlight importers on macOS Mojave.
- Improved naming of files when dragging pages from PDF sidebars to the Finder. In addition, existing files aren't overwritten in the Finder anymore.
- Improved handling of RSS feeds with no title.
- Improved reliability of the web server.
- Improved recognition whether an installed Mail plugin should be updated.
- Improved reliability, performance, and memory management of email archiving and indexing.
- The Support Assistant is now loaded from our website and uses styled, longer tips.
- Improved overall performance and reliability.
- Opening Preferences > Sync no longer immediately awakens external discs containing local sync stores.
- Setting the sync interval to Automatic now syncs more often.
- Improved handling of indexed files when synchronizing of indexed contents is disabled.
- Improved logging for troubleshooting purposes.
7 Vien Ngoc Rong 2.9
Fixed- Fixed an issue where an alert was not displayed after entering a license code for the wrong product or edition.
- Fixed an issue where dropping images into the preview pane could replace the currently displayed image.
- Fixed an issue where opening the License panel could stall the application when there is a slow or unreliable network connection.
- Fixed an issue where the background color of the left/upper pane of Split or Three Pane views wasn't always correct (macOS Mojave).
- Fixed an issue where the score of search results in the web interface wasn't always correct.
- Fixed an issue where the size of the preview of a PDF in the metadata panel wasn't correct after OCR is performed (macOS Mojave). Automatically Resize is now enabled by default.
- Fixed an issue where View > as Icons and View > as Split View could cause unnecessary console messages (macOS High Sierra and later).
- Fixed a rare crash caused by the Pantomime framework.
- Fixed an artifact in the list of databases in Preferences > Sync on macOS Mojave.
- Fixed an issue where cleaning sync stores could fail if an incorrect encryption key was entered.
- Fixed an issue where downloading indexed pending items could fail if the item was uploaded as an imported one and deconsolidated later if the Synchronize indexed contents sync location option was disabled on the Mac. This reduces also slightly the memory footprint and the delay before synchronizing, especially on iOS.
- Fixed an issue with syncing indexed file causing unnecessary download attempts.
- Fixed a rare crash that occurred while cleaning or verifying sync stores.
- Fixed an crash caused by corrupted sync status files.
Screenshots:
- Title: DEVONthink Pro Office 2.11.2
- Developer: Devontechnologies, LLC
- Compatibility: OS X 10.9 or later, 64-bit processor
- Language: English
- Includes: PreKed
- Size: 46.4 MB
- visit official website
NitroFlare:
Information management software DEVONthink has a serious problem: it is so uncannily capable that many of its users don’t want anyone else to know about it. Content to let their colleagues or competitors think of it as just some ‘database thing’, they don’t want to let the cat out of the bag: for certain purposes, this software is a Mac user’s secret weapon.
DEVONthink Has More Treats in Store
I can’t cover all that such a sophisticated piece of software has to offer in this brief review, but I’d just like to nod in the direction of a few more little morsels in addition to what I’ve covered so far:
- AppleScript, Automator and Bookmarklets
- Great integration with the Mac’s built-in automation technologies makes it easy to grab text or images from other applications and drop them into the database; I use the Safari bookmarklets for archiving and bookmarking all the time, and DEVONthink’s AppleScripts fairly often.
- ‘Site Sucker’
- DEVONthink can be set to download and archive arbitrary sets of pages — even whole web sites — with just a few clicks.
- Bookmarks, Web Browsing and RSS
- Although it would be a shame to use it only for organizing bookmarks or reading news, DEVONthink makes a very capable bookmark manager, web browser (using the same underlying rendering engine as Safari) and RSS reader.
- Mail Archiving
- DEVONthink seamlessly imports email from all major email applications, including Apple’s Mail and Microsoft’s Entourage.
- Database Sharing
- I can’t quite imagine myself wanting to use it, but if you’re on a LAN and want to share your database with colleagues, DEVONthink provides a front end to enable them to search it via a local web front end. Unfortunately, most of the more advanced capabilities are not available through this interface.
- Scanning
- Mentioned only in passing above, DEVONthink’s integrated optical character recognition (OCR) engine enables you to scan paper documents and immediately have them indexed and incorporated into the database: in other words, when you scan the document, you have not only an image, but the actual text of the document to work with. Of course, stand-alone OCR software has been available for a couple of decades, but DEVONthink integrates it well enough to make it actually usable on a routine basis: just scan the document, and there it is, in your database.
Note that some of the above capabilities are not available in the basic (and less expensive) versions of the package.
DEVONthink Still Has Room for Improvement
If you’ve read this review so far, you might have noticed that I’m pretty amazed at what this software can do in terms of saving me organizing time, revealing relationships between sets of information, and helping me get more real benefit from the things I take the time to store away. All of these translate into real, tangible value for me in my business. Having said that, there are still a few rough spots and omissions. Multitouch 1 8 – handful trackpad gestures.
Perhaps the most obvious is the complete lack of transparency for the Mac’s built-in search facility, Spotlight: information which is easy to find once it is within DEVONthink’s database becomes impossible to find using Spotlight. I don’t always know whether I have something tucked away in a folder somewhere, or whether I’ve stored it in DEVONthink, and although I don’t actually use Spotlight very often, it would be a big plus if it could at least let me know when something is stored in a DEVONthink database on those occasions that I do use it. (Responsibility here of course lies with the DEVONthink developers: this is not in any way a weakness of Spotlight.)
This touches on one issue which may be a deal breaker for some users: the use of a proprietary database scheme at all. While DEVONthink does a decent job of exporting (not least by simply dragging and dropping to the desktop), many users will be apprehensive about trusting any large chunk of information to a proprietary monolithic database. I count myself among those users who are apprehensive, although that hasn’t stopped me from using either DEVONthink or a few other software packages which also rely on such databases (Microsoft Entourage comes to mind). Opening up the database to make it accessible in other ways apart from DEVONthink itself would go a long way toward easing these concerns and would no doubt win the software some new converts.
Less obvious are the little interface touches (or their absence) that impact on the experience while working within DEVONthink. For example, while the auto-classify feature is reasonably competent, it doesn’t actually show where it’s decided to put things: they’re just whisked away to their new home without any indication of where they’ve gone. Perhaps that’s fine if auto-classify guesses correctly, but what about those occasions where I’d have preferred it to go to a different place? (And I usually have a clear idea where that place is: I almost never use auto-classify unless I already know where something should go, and I just want the speed of DEVONthink to do it for me rather than taking the time to do it myself.) Just as irksome is the floating palette-style window which pops up to inform you when DEVONthink has been unable to auto-classify something: it can’t be dismissed with a keyboard shortcut and requires a mouse trip over to click it away.
DEVONthink is actually chock full of non-obvious interface elements which unnecessarily obscure functionality for new users. For example, earlier I mentioned the pop-up list of terms used within a document, where selecting a term will generate a list of related documents. It’s a great capability. So why is it hidden behind a tiny little icon that looks like a ‘fast forward’ symbol? Give me a nice big mouse target to hit, give me a contextual pop-up menu, or — better yet — give me a quick keyboard shortcut to the same list, so I don’t have to waste time mousing around.
This problem isn’t limited to the obscure terms pop-up: the whole DEVONthink interface is starting to look a little long in the tooth. If it were merely cosmetic, it would be less of an issue, but some of these things impact actual usage pretty significantly.
In terms of functionality improvements, I’d really like to see thumbnail images for web archives; although DEVONthink already provides thumbnails for PDFs and image files, you get only a generic icon for web archives. Scanning visually when I already know what something looks like is, for me, a very powerful and fast way of finding something — that’s one reason why, for example, scanning through photos in iPhoto can be so handy. But unless you’re looking for a PDF or an image, visually scanning is essentially useless in DEVONthink.
And when it comes to metadata, DEVONthink oddly enough offers very little; it would be handy, for example, to be able to enter comments or other information about a given item without having to generate a completely separate item. If I save a web page, I’d like to be able to store my own notes or annotations about that page in a way that is automatically linked directly to that page — not by writing a whole new note document and putting a link in it to that page, but rather by permanently attaching the annotations to the saved page in a way that allows them to be accessed directly and immediately whenever I’m viewing the page.
Conclusions
I was going to call this section ‘Conclusions for Private Practitioners’, since I think of the software mainly as a time saver in my business and research work — but in fact, I think my main conclusion applies to a much broader set of people than mental health professionals (or academics or journalists, for that matter). My main conclusion is just this: if you find yourself spending significant amounts of time managing or using a large body of information, and you need a tool to reduce the time spent managing it while also enhancing the experience of actually using that information, then I believe DEVONthink is worth a serious look.
You can download a fully-functional, time-limited demo at the developer’s site, along with sample data files and a whole host of tutorial material.
System Requirements and Pricing
DEVONthink requires Mac OS X version 10.3.9 or higher and comes in the following flavours:
- DEVONthink Pro Office: US$149.95
- DEVONthink Professional: US$79.95
- DEVONthink Personal: US$39.95
Please see the DEVONtechnologies site for full details of the different features available in each version.
Please see our Review Disclosure Policy.
2.9 Dragon Ball
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All clinical material on this site is peer reviewed by one or more clinical psychologists or other qualified mental health professionals. This specific article was originally published by on and was last reviewed or updated by Dr Greg Mulhauser, Managing Editor on .